ArcMail Technology Endorsed in Second Edition of The e-Policy Handbook

Providing best practices and policies for archiving and managing email to meet growing legal, legislative and regulatory demands

Shreveport, LA – January 14, 2009 – Announced today, the second edition of The e-Policy Handbook (AMACOM, January 2009) by e-Policy expert and author Nancy Flynn, features Shreveport, LA-based ArcMail Technology, a leading provider of email archiving and management solutions, worldwide.

Recent federal court rulings, state legislation, and business and industry regulations which require companies to establish and implement formal policies and email management processes were among the compelling reasons Flynn opted to publish the second edition of her book.

William T. Gates, CEO of ArcMail, explains, "If you have a company of any size, it is simply a business and industry best practice to archive and manage your email. Since more than 90% of business documents are now electronic files, and email is the primary medium for exchanging them, it would be remiss for a company to overlook email archival as a means to enhance cost-effectiveness, proactively address security risks, and safeguard intellectual property. The e-Policy Handbook can serve as your first reference to the critical elements of legal protections and compliance with the newest cyberlaws."

According to Flynn, "Workers’ email and other electronically stored information (ESI) create written business records that are the electronic equivalent of DNA evidence." Laws put in place through the Freedom of Information Act (FOIA), the Federal Rules of Civil Procedure (FRCP), the Sarbanes-Oxley Act (SOX), Health Insurance Portability and Accountability Act (HIPAA), the Gramm-Leach-Bliley Act (GLBA), Securities and Exchange Commission (SEC), and the Financial Industry Regulatory Authority (FINRA), to name a few, demand that this "DNA" be retained and maintained.

"We are excited to work with Nancy Flynn and The ePolicy Institute in raising awareness around this issue," said Gates. "We intend to provide this book to every company that seeks knowledge in meeting today’s policy requirements."

Flynn is a recognized expert in workplace email, IM and Internet policy and management who also serves as an expert witness in lawsuits with an email or Internet component. She has been featured in Fortune, The Wall Street Journal, Business Week, and on "CNN Headline News," and the "CBS Early Show." She recommends that organizations:

• Establish formal rules and written policies governing email usage, content, and retention.
• Educate all employees, from the summer intern to the CEO, about email- and evidence-related risks, rules, and regulations.
• Enforce e-Policies with a combination of disciplinary action, up to and including employee termination.
• Choose technology that includes tools that are designed to monitor usage, filter content, block bad behavior, and archive all-important email records. Make sure it accomplishes this securely, compliantly, and in real time.

Added Gates, "email archiving and management policies are critical to business and industry. However, a policy without technology to back it up is just a piece of paper. We recommend that all organizations write a policy, educate employees and enforce that policy with the tools that ArcMail provides. This is not the kind of technology to be put off for a later date. It is well-advised and just makes good sense to get up to speed today."

About ArcMail’s Products
ArcMail Defender is a turnkey email archiving product that automatically captures all inbound, outbound and internal email and securely stores them. Defender eliminates the need for large mailbox files and makes searching through emails fast and easy, by combining archiving functionality with built-in storage management. The product is easy to buy, install, and use. The Defender saves time, reduces costs, and increases productivity.

To Order The e-Policy Handbook, 2^nd Edition
The e-Policy Handbook is available through ArcMail Technology. Please call 1-866-417-6495 to get your copy.

About ArcMail Technology
ArcMail Defender was recently honored with the Network Products Guide 2008 Product Innovation Award.

Founded in 2005, ArcMail Technology is a leading provider of simple, secure, and cost-effective email archiving and management solutions for businesses, government agencies, and organizations of all sizes.

ArcMail has a global channel program to deliver its products worldwide. ArcMail is a North American company headquartered in Louisiana with development groups in Washington and Arizona. For more information, visit www.arcmail.com.