Webinar highlights 4 real-world examples of how much your company could save

When you crunch the numbers, it’s obvious that content and email archiving should no longer be thought of as a “cost center,” but a platform for “cost savings” instead. Consider these impressive use-case examples presented by Osterman Research during the ArcMail-sponsored webinar Understanding the True Costs and Benefits of Archiving.

• Watch the full webinar anytime here.
• To view the specific data and cost analysis used in the examples below, please download Osterman’s whitepaper Quantifying the Costs and Benefits of Archiving Email and Other Electronic Content.

Example #1 – Regulatory or Legal eDiscovery

• 500-seat organization
• Must retrieve content from the equivalent of 500 backup tapes
• Total cost without archiving: $75,538 (legal and IT hourly labor costs)
• Total cost with archiving: $35,000
• Primary benefit: eliminating IT costs and reducing search time for legal staff
• Savings: $40,538

Example #2 – Early Case Assessment

(Wrongful termination case, for example)

• 500-seat organization
• Must examine content from equivalent of 100 backup tapes
• Total cost without archiving: $14,908 (legal and IT hourly labor costs)
• Total cost with archiving: $6,400
• Primary benefit: eliminating IT costs and reducing search time for legal staff
• Savings: $8,508

Example #3: Email Server Restore

• 500-seat organization
• Restore takes 6 hours without email archiving, 2 hours with archiving
• Total cost without archiving: $28,845 (6 hours at 25% lower productivity)
• Total cost with archiving: $9,615
• Primary benefit: reducing lost productivity
• Savings: $19,230

Example #4 – End-User Access to Archives

(Self-help to find lost files)

• 500-seat organization
• Typical user has to recover one document per month
• IT requires 30 minutes to recover a document, user requires 5 minutes
• Total cost without archiving: $115,385
• Total cost with archiving: $19,230
• Primary benefit: reducing lost productivity and IT costs
• Savings: $96,155

Other Reasons to Archive

There are many reasons to archive – even if you aren’t part of a regulated industry. As Michael Osterman pointed out, archiving is “the Swiss army knife of electronic communication technologies” that allows you to:

• Respond to legal requests
• Satisfy regulatory obligations
• Find old/missing content yourself (if users delete files or are missing files, they can find them on their own)
• Free up email storage and space on other servers
• Retain corporate memory and find information by topic
• Migrate to new systems – archiving allows you to keep all of your information so you can transition users over to a new system

What Should You Archive?

Archiving shouldn’t be limited to email anymore (although that’s a big piece). Here are all the content types you should consider building into your comprehensive data and email archiving solution:

• Email (30-35% of the day is spent on email – so it’s the biggest repository of content)
• Files, databases, etc.
• Instant messages
• Social media content (like Salesforce Chatter)
• Websites
• Other content that contains business records or important documents

Contact ArcMail today to learn more about the content and email archiving solutions we offer that can help increase your company’s annual cost savings.